Hall Hire - Members Rate £110
Non Members £165
Afternoon Childrens Party/ Christening Members Rate £80 Non Members £95
Organisation Events will be charged at the Discretion of the trustees. Please Contact the Club Manager for further Hire/Deposit information.
New PaBCS< (Hamfields Leisure) – Agreement to Hire Form (Functions)
Please complete and return to the Steward, Hamfields Leisure, with a deposit cheque (made payable to BCS<) in order to confirm the booking. The balance of the hire must be paid no later than 2 weeks prior to the hire date.
Date Required: ……………………………………………………………………………………………………………………….
Name of Hirer: ............................................................................................................................
Address: .....................................................................................................................................
....................................................................................................................................................
....................................................................................................................................................
Telephone: Home: ................................................ Mobile: ..................................................
email: .........................................................................................................................................
Booking Fee: Members ………. £150 £* (of which £50 is non-returnable on cancellation. £50 is returnable after an inspection of the premises following the event. T’s&C’s refer).
Booking Fee: Non-Members … £225 £* (of which £75 is non-returnable on cancellation. £75 is returnable after an inspection of the premises following the event. T’s&C’s refer).
See T’s&C’s for childrens party hire cost. See T’s&C’s for VAT.
Facilities Required: ie Ground floor hall; balcony; outside amenities .............................................
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Corkage fee: ……………………………………………………………………………………….....................................
Any other fee/cost sharing agreements with HFL: (please state – nil entry will default to HFL not considering any post event claim by the hirer(s) for redress. ……………………………………………………………………………………………………………………………………………….……………………………………………………………………………………………………………………………………………….……………………………………………………………………………………………………………………………………………….Purpose of hire: ……………………………………………………………………………………………………………………. Expected guests/attendees: …………………………………………………………………………………………………
Day / Time you would like access to the building for setting up: …………………………………………
Bar Open time: ……………………………………………………………………………………………………………………..
Bar Close time: ……………………………………………………………………………………………………………………… Music finishing time**: ............................................................................................................. Name of person responsible for the event on the night (if different from the hirer): ………………………………………………………………………………………………………………………………………………
* Please tick applicable box.
** All guests and equipment must be out of the building 1 hour after the finishing time otherwise the hirer will be charged an additional fee to cover staff overtime. I have read and agree to abide by the conditions of room hire (as detailed in “Terms & Conditions (Functions)” which have been supplied with this form and will soon be downloadable from the web site.
Signed: ..................................................... Date: ......................................
Print Name: ..............................................................
Private Insurance: - I Will / I Will Not (please select) be taking out adequate private insurance to cover myself as the Hirer in respect of damage or loss of property or injury to persons arising from the above booking.
Signed: ……………………………………………….. Date ……………………..........
Print Name:…………………………………………………………..
For Office Use
Deposit Paid: Yes / No. Number of staff required: Bar / Door:……………………………………..